Choosing the Right Catering Service for Your Business Event
- Damian Wawrzyniak
- Dec 15, 2025
- 4 min read
Updated: 5 days ago
Exploring Business Catering Services: What Are Your Options?
Business catering services come in many forms, each suited to different types of events and budgets. Understanding these options will help you select the best service for your occasion.
Buffet Style Catering
Buffet catering is a popular choice for larger gatherings. It allows guests to choose from a variety of dishes, accommodating different tastes and dietary requirements. Buffets are flexible and can include hot and cold options, salads, desserts, and drinks.
Advantages: Variety, flexibility, and ease of service.
Best for: Large meetings, conferences, and casual office parties.
Plated Service
For more formal events, plated service offers a sit-down meal where guests are served individually. This style is ideal for business dinners or award ceremonies where a more polished atmosphere is desired.
Advantages: Elegant presentation, controlled portions.
Best for: Formal dinners, client meetings, and executive events.
Finger Food and Canapés
If your event is short or informal, finger foods and canapés are excellent choices. They encourage mingling and are easy to eat without the need for seating.
Advantages: Convenience, variety, and social atmosphere.
Best for: Networking events, product launches, and cocktail parties.
Boxed Lunches
Boxed lunches are perfect for meetings on the go or outdoor events. They are pre-packaged and easy to distribute, often including a sandwich, snack, and drink.
Advantages: Portability, convenience, and portion control.
Best for: Training sessions, off-site meetings, and team outings.
How to Choose the Right Business Catering Services for Your Event
Selecting the right catering service depends on several factors. Here are some key considerations to guide your decision:
Understand Your Audience
Consider the preferences and dietary needs of your guests. Are there vegetarians, vegans, or people with allergies? Offering diverse options ensures everyone feels included.
Event Type and Duration
The nature of your event influences the catering style. A formal dinner requires different catering than a casual team meeting. Also, consider how long the event will last to plan the right amount of food.
Budget Constraints
Catering costs can vary widely. Determine your budget early and communicate it with your catering provider. They can suggest menu options that fit your financial plan without compromising quality.
Venue Facilities
Check what facilities are available at your venue. Some locations may have kitchen access, while others may require fully prepared meals. This affects the type of catering you can choose.
Sustainability and Local Sourcing
Many businesses now prefer catering services that use locally sourced ingredients and sustainable practices. This not only supports local producers but also aligns with corporate social responsibility goals.
How much will it cost to feed 40 guests?
Estimating the cost of catering for 40 guests depends on the menu, service style, and additional requirements like drinks or equipment hire. Here’s a rough breakdown:
Buffet Style: £15 - £30 per person
For 40 guests, expect £600 - £1,200. Buffets offer good value with a variety of dishes.
Plated Service: £25 - £50 per person
Total cost ranges from £1,000 to £2,000. This includes service staff and more elaborate meals.
Finger Food and Canapés: £10 - £25 per person
Total cost between £400 and £1,000. Ideal for shorter events or receptions.
Boxed Lunches: £8 - £15 per person
Total cost from £320 to £600. Convenient and budget-friendly.
Additional costs may include delivery fees, equipment rental, and service charges. Always request a detailed quote to avoid surprises.
Tips for a Successful Corporate Catering Experience
To ensure your event runs smoothly, consider these practical tips:
Plan Ahead
Book your catering service well in advance, especially for large or peak-time events.
Communicate Clearly
Provide detailed information about the event, guest numbers, dietary restrictions, and timing.
Request Tastings
If possible, sample the menu beforehand to ensure quality and suitability.
Confirm Setup and Cleanup
Clarify who is responsible for setting up and clearing away to avoid confusion on the day.
Provide Feedback
After the event, share your experience with the caterer. This helps improve future services.
Why Choose Professional Corporate Catering?
Opting for professional corporate catering services takes the stress out of event planning. Experienced caterers understand the nuances of business events and can tailor menus to suit your needs. They handle logistics, dietary requirements, and presentation, allowing you to focus on your guests and the event itself.
Professional catering also enhances your company’s image. Quality food and service reflect well on your brand and show appreciation for your team and clients.
Making the Most of Your Business Catering Services
To maximise the benefits of your catering, consider these additional ideas:
Themed Menus
Align your food choices with the event theme or company culture for a memorable experience.
Interactive Food Stations
Live cooking stations or build-your-own options engage guests and add excitement.
Healthy Options
Include nutritious choices to promote wellness and energy during long meetings.
Seasonal Ingredients
Use seasonal produce for fresher flavours and sustainability.
Beverage Pairings
Complement your menu with appropriate drinks, from coffee and tea to wines and cocktails.
By thoughtfully selecting and managing your business catering services, you create an event that is enjoyable, efficient, and impressive.
Conclusion: The Importance of Catering in Business Events
Choosing the right catering option is a key part of successful event planning. Whether you opt for a buffet, plated meal, or boxed lunch, understanding your needs and working with a reliable provider ensures your guests are well-fed and happy. With the right approach, your next business event will be remembered for all the right reasons.
In summary, catering is not just about food; it’s about creating an experience. By prioritising quality and service, you can ensure that your event leaves a lasting impression.